Departments‎ > ‎IT‎ > ‎Staff Knowledge Base‎ > ‎

Email Signatures

Updated: 2/17/2021
This article applies to all staff that use or have access to a email address.

It is important for you (the end-user) to know how to access and modify your email signature(s).  We have included some instructions and links below to help enable you to make any necessary changes.  Before you make changes please take time to read and understand the below information.

Information is being added to the end of your emails at the system level.  This addition of information happens for messages leaving the organization.  In other words the addition is applied when sending to any non addresses.  This information includes annual support campaign information and our legal disclaimer.  This means that if you have that information added at the client level (where you see it when you compose an email) it will be duplicated for the recipient.  We want to avoid that from happening.  Please take care to review and edit your signatures to remove any annual support campaign information or any legal disclaimers.  To test what your email signature looks like send an email from your staff account to your home email address. 

Example of what your email signature should look like in you email signature settings:

(He/Him/His) What is this?
VP, Marketing and Communication
Metropolitan YMCA of the Oranges | 139 E. McClellan Ave. Livingston NJ 07039
973 758 9622 |  | 

The Y.
TM For a better us

Email signatures that you setup on your smart phone, tablet, Outlook email client, and web based email client are independent of each other and need to be changed/updated accordingly.  The instructions at the end of this article cover the various client types.

How to update signature in Outlook 2016:
  1. Open Outlook
  2. Open a new message. On the Message tab, in the Include group, click Signature, and then click Signature
See Article for more detailed instructions

How to update signature in web based email:
  1. sign in to the Outlook Web App by logging in at and clicking on "Mail"
  2. On the nav bar, choose Settings Settings icon > Options.
  3. Under Options, choose Settings > Mail.


    Under Options, choose MAIL > Layout > Email signature.

See Article for more detailed instructions

How to update signature on iPhone:
  1. Settings
  2. Mail, Contacts, Calendars
  3. Signature

How to update signature on Android:
  1. Google search for "mail signature [INSERT MAKE AND MODEL OF YOUR PHONE]"
  2. Review search results for appropriate article

How to update signature in Outlook app:
  1. Open your Outlook app on your mobile device and click on the Settings gear icon.
  2. Under Settings, click on the Signature option
See pdf on site for more detailed instructions